Town of Easton: Events for Wednesday, March 24, 2010

TOWN OF EASTON
BOARD OF FINANCE –AGENDA
Special Meeting - Budget Revisions
March 24, 2010 7:00 p.m.
Easton Senior Center



1. The Board of Finance will make revisions and prepare final recommendations for the budget document to be presented at the Annual Town Meeting on April 26, 2010. The Board of Education will be present for this meeting.


Board of Finance
Special Meeting – Budget Revisions
Easton Senior Center
March 24, 2010 – 7:00 p.m.
Minutes


Present: Mark Pompa-Chair, Elise Broach-Clerk, Claire Gold, Chris Griffin, Lee Hanson, Fred Knopf, Andy Kachele, Arthur Laske and Salvatore Tartaglione
Absent: Chris Griffin
Also present: Thomas Herrmann - First Selectman, Scott Centrella-Selectman, Robert Lessler-Selectman, John F. Campbell-Treasurer, and Grace Stanczyk-Comptroller.

Mark Pompa called the meeting to order at 7:04 p.m.

Elise Broach moved and Art Laske seconded a motion to have Fred Knopf fill-in for Sal Tartaglione in his absence. Motion unanimously carried.

Sal Tartaglione arrived at 7:11 p.m.

The Board’s discussion spoke of the impact on services to the town that would result from further cuts to the upcoming budget.

The following cuts were made:

$110,000 – CPF Helen Keller window replacement
$ 30,000 from Town Attorney account resulting in a proposed budget of $90,000.
$19,252 P&R Activity Account fund to cover the wages for the P&R Extended Day director in the General Fund budget. The funds will be swept over and the amount will show as revenue similar to the EMS SRF.
Town Clerk Assistant II reduce hours back to 19.5 per week.
$10,000 - Fire Marshall cut the CPF for a used car.
Library – use the 1.87% budget submitted, for a savings of approximately $12,474 and with fringe benefit the savings is $16,023.

In order to arrive at a 3% tax increase these cuts need to be made and an additional $352,000 needs to be taken from the undesignated fund balance. With revenue adjustments, this leaves a projected undesignated fund balance of approximately 10% for the upcoming fiscal year.

With these cuts and use of surplus, there is still a shortfall of $285,000 to reach the 3% tax impact goal. The Chair has requested that the Town and BOE each identify $190,000 of further cuts to the 2010-11 budget and return to the Board on March 31, 2010 with a prioritized list. The First Selectman, Tom Herrmann, will meet with the department heads to discuss.

The BOE has already cut four teaching positions and hours of staffing in the upcoming year. The BOE stated that they need to have a special meeting to review the potential cuts.

Thursday’s meeting, March 25, 2010 has been cancelled.

Sal Tartaglione moved and Andy Kachele seconded a motion to adjourn at 9:11 p.m. Motion unanimously carried.


Respectfully submitted,



Elise Broach, Clerk

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EASTON CEMETERY COMMITTEE
SPECIAL MEETING

Wednesday, March 24, 2010 10AM

Easton Town Hall
Conference Room A

And

Gilbertown Cemetery
(weather permitting)

Agenda

1. Discuss Apritl 10th Work Day Tasks

2. Adjourn


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EASTON CEMETERY COMMITTEE

MEETING


Wednesday, March 24, 2010

Town Hall, Conference Room A


Minutes


Present: Lisa Burghardt, Phil Doremus, Gary Haines

Absent: Robert Bloom, Jim Mellen,


Guests: Patricia Hickey, Drew King, Mark Lyon, Melanie Marks, Cheryl Norton, Gloria Roach, Terry Roach



Meeting was called to order at 10:05 by Gary Haines



Motions:

Phil Doremus made motion to accept the estimate provided by the printer for the lettering of all three cemetery signs. Lisa Burghardt seconded the motion. Motion passed unanimously.


The Gilbertown/Center Street Work Day Plan for April 10th, 2010 was discussed. Tasks were assigned to various members of the committee.



Pre-event Tasks:

Before photos of gravestones. Cheryl Norton is ¾ complete at Gilbertown.
Advertising of event (media and volunteers). Flyer has been distributed. Lisa has submitted article to the Easton Courier, Melanie will contact Channel 12 News. Lisa will arrange for press to be on site on April 10th.
Contact Park & Rec for permission to use water and electric. Gary Simone is on vacation Lisa will follow up when G. Simone returns.
Lt. Candee (Police) is looking into placing cones on the highway, will get back to Lisa
Check with Grace Stanzyk regarding liability coverage. Lisa has spoken to Grace, we are covered with insurance.
Food source. Aquarion is donating the food, Gary will call Best Edibles.
Contact O&G for material donation (crushed stone and sand). Gary contacted O&G they are donating stone and sand.
New sign construction. Melanie has gotten price quote for lettering the signs, still working on the cost of fabrication of the sign.
Sign posts. Gary has Red cedar sign posts cut(5”X5”), milling of posts donated by Pawloski Lumber, Bethel, CT
Removal of stump grindings. Stump grinding removal 95% complete, will finish prior to event.
Backfilling of stump holes with top soil. Ed Nagy will be supplying top soil, try to regrade before the event, depending how wet the soil conditions are, right now too wet.
Locate “men working ahead” signs for Rte 58. Gary will contact Ed Nagy for signs.
Determine and mark stones to reset/repair/lift. Committee members marked the stones to reset and lift on 3/24.
Get permission to store 3 tons of stone, 3 tons of sand at Toth Park. Phil said the temporary storing of materials should not be a problem. G. Haines will run that by G. Simone.
Pick up crushed stone and sand at O&G. Gary will coordinate the hauling of material from O&G.
Contact Armand Chervrette for bottled water donation. Melanie/Lisa will contact Armand, Melanie will pick up.
Order: Akepox 2010, diamond tipped saw blade, setting cushions, Wet and Forget and marker flags, epoxy tubes for cracked stones. Materials have been ordered.
Crew leaders to volunteer to oversee event day tasks. Phil will lead the tasks not related to stone resetting and lifting. Other leaders will be determined next meeting, 3/31.
Call for Porta-John, submit Melanie Marks donation to Royal Flush. Gary and Lisa will determine if Porta-John is necessary and Gary will coordinate with Royal Flush.



Event Tasks :

Reset stones
Lift stones
Dig holes for new bases/backfill with stone/sand and compact/set bases
Install sign posts at Gilbertown and Center Street
Clean stones with “Wet and Forget”
Clean up leaves along stonewall at Gilbertown
Cut brush along Rte 58, inside stonewall at Center street, stack in pickup truck
Reset split rail fence posts
Clean brush and vines in grave site contained inside iron rails
Follow up on food delivery. Plan lunch for 1:00pm. Gary will call Best Edibles to see if they will deliver, if not use different vendor.
Set up coffee. Lisa is bringing coffee pot(s) will make coffee.
Event Kickoff- Welcome volunteers, introduce committee members and special guests (R. Brown, D. Crusoe). Gary will kickoff event, Melanie will supply names and info of CGN members.
Make sure volunteers sign in, also sign up for future events (names, tel., email). Lisa will bring the signup sheets and clipboards.







Materials:

½” crushed stone and sand (3 tons of each). Gary coordinating hauling
Akepox 2010, seating cushions, epoxy tubes. Material is ordered.
Wet and Forget. Melanie has ordered two gallon jugs.
Filter fabric. Gary will bring.
Black sand (sand blasting sand). Gary will purchase and bring.
2”X4”.Gary will bring.
Concrete bases. Gary will make and bring.
Wooden wedges/shims. Gary will bring.
Sign posts. Gary will bring.
Name tags. Melanie will bring.


Equipment:

Hand sprayers for “Wet and Forget” (4 –5?). Cheryl will locate sprayers from last cleanup.
Shovel (garden spades, narrow tree spades). Gary and others.
Pry bars (2or 3). Gary.
Leaf rakes Gary
Iron rakes. Gary
Brush loppers. Gary
Post hole diggers (2 or 3). Gary
Back hoe. Gary
Mason dump. Gary
P/U truck with 250 gallon tank with water. Gary
Tampers (8”X8” metal also smaller wood). Gary and others.
Wheelbarrows (4-6). Gary and others.
Diamond tipped saw blade with circular saw. Gary
Generator. Gary
Saw horses. Gary
Garden hose. Melanie.
Buckets and brushes. Melanie
Porta-John. Gary/Lisa/Royal Flush
Plastic hand spades. Melanie and others
Clipboards for sign in/up sheets. Lisa
Sign in, signup sheets and pens. Lisa
Town mason dump. Phil will ask Ed Nagy if he can supply.
Tarps. Melanie, Drew and Gary.
Spray bottles. Cheryl will locate and bring.
Folding tables. Phil will bring.
Chairs. Cheryl and Lisa
Tent. Pat will bring
Carpenters level. Gary will bring.
Latex gloves. Melanie and Lisa.
Garbage bags. Melanie
Paper towels. Melanie
Sunscreen and bug spray. Melanie, Lisa and others.
First aid kit. Lisa
Toilet paper, Lisa


Food:

Sandwiches/chips and cookies. Gary will coordinate sandwiches and see if plates/napkins included. Melanie and Pat will coordinate chips and cookies. Melanie will check with Polly Edwards about DPH requirements for food.
Coffee/milk/sugar/cups/stirrers. Lisa will bring.
Soda. Melanie and Pat.
Water, coolers and ice. Melanie will pick up water from Armand, Melanie will bring tubs, Gary will bring cooler, Phil will talk to Dick Grieser for ice.


Motion to adjourn made by Phil with a second by Lisa. Motion passed unanimously.


Meeting adjourned at 11:25 AM.

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