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Thursday, March 18, 2010
Agenda
Easton Board of Selectmen Meeting
March 18, 2010
Town Hall Conference Room A
1. Discuss and approve the minutes of the Board of Selectmen Meeting of March 4, 2010.
2. Public comment.
3. Discuss and approve the following tax refunds as recommended by Patrice Hildenbrand, Tax Collector: 1. DCFS Trust - $366.51; 2. DCFS Trust - $669.12; and 3. SAAB Leasing company - $82.71.
4. Discuss and take possible action on approving a Clerk of the Works for the animal shelter building project.
5. Discussion and approval of the leasing of certain portions of the Morehouse Road property for farming.
6. Discussion and possible action on the award of a bid for the renovations of bathroom facilities at EMS headquarters.
7. Discussion and possible action on the removal of the Paine Barn.
8. Discussion and possible action on a proposed energy review resolution.
9. Discussion and update on the 9-11 memorial and possible action on a charge for the 9-11 building committee.
10. Discuss and ratify the appointment of a new Municipal Agent for the Elderly.
11. Discuss and act resignation of Joan Kirk from the Advisory Board for the Easton Senior Center and the Cemetery Committee.
12. Discuss and act upon the following reappointments and/or appointments to the following boards, committees, and/or commissions:
Irving Snow Measurer of Wood 1-02-10 to 1-02-11; reappointment as recommended by the Democratic Town Committee
Seyed H. Aleali, M.D.- Emergency Medial Services Commission 5 year term from 1-2-10 to 1-2-15; appointment (W. Chiarenzelli seat) as recommended by the Republican Town Committee
Lori Mexes BOAA, Alternate 6 year term from 11-03-09 to 11-03-15; reappointment as recommended by the Republican Town Committee
Thomas Sheehan BOAA, Alternate 6 year term from 11-6-07 to 11-6-13; reappointment as recommended by the Republican Town Committee
Anthony Colonnese Fire Commission 5 year term from 1-02-10 t0 1-02-15; reappointment as recommended by the Republican Town Committee
Cecelia Campbell Commission for the Aging, Full Member 3 year term from 1-6-10 to 1-6-13; reappointment as recommended by the Republican Town Committee
Easton Board of Selectmen Meeting- Page 2 March 18, 2010
Janet Klein Commission for the Aging, Full Member replacing Kelso seat (from alternate) 3 year term from 1-06-10 to 1-06-13; appointment as recommended by the Republic Town Committee
Phyllis Machledt Commission for the Aging, Full Member replacing Kelso seat 3 year term from 1-06-10 to 1-06-13; appointment as recommended by the Democratic Town Committee
Cleo Sonneborn Board of Ethics 2 year term from 1-02-10 to 1-02-12; appointment as recommended by the Democratic Town Committee
Darrin Silhavy Planning and Zoning Commission, Alternate Member 3 year term from 1-04-10 to 1-04-13; reappointment as recommended by the Republican Town Committee
Robert DeVellis - Planning and Zoning Commission, Alternate Member filling an unexpired 3 year term of S. Carlson from 1-02-08 to 1-02-11; appointment as recommended by the Democratic Town Committee
Terri Kelso Advisory Board for the Easton Senior Center 3 year term (filling expired term of A. Wolff) from 1-4-10 to 1-4-13; appointment as recommended by the Republican Town Committee
Eric Lawton Advisory Board for the Easton Senior Center to fill unexpired term of Joan Kirk; 1-02-08 to 1-0211; appointment as recommended by the Republican town Committee
Robert Ehlers and Carolyn Colangelo, full members of the LPAA, both have expressed interest in being reappointed and have been recommended for reappointment by the Authority chair, AJ Afridi.
Fred Tencic and Kirsten Ceva both expressed interest in serving on the Parks and Recreation Commission. There are six seated members on the seven member board. One 3 year vacancy exists due to the resignation of Kathleen Roach; term is 1-02-10 to 1-02-13.
13. Discussion and update from the Tax Analysis Task Force.
14. Adjournment.
3A~03-18-10
Minutes
Easton Board of Selectmen Meeting
March 18, 2010 7:30 p.m.
Town Hall Conference Room A
Present: Thomas A. Herrmann; Scott S. Centrella; Robert H. Lessler
The First Selectman convened the meeting at 7:39 p.m.
1. Robert Lessler moved, Scott Centrella seconded a motion to approve the minutes of the Board of Selectmen Meeting of March 4, 2010 with the following correction: Item #6 correct
any payment obligation to the Town which might exist
.to..any payment obligation of the Town which might exist
Motion carried unanimously as corrected.
2. Bud Jennings questioned the portions of land proposed for farm leasing at Samuel Staples Elementary School because of established greenbelt areas. First Selectman Herrmann advised the Planning and Zoning Commission was dealing with all factors and an update on the proposed leasing would be discussed under Item #5.
3. Scott Centrella moved, Robert Lessler approved the following tax refunds as recommended by Patrice Hildenbrand, Tax Collector: 1. DCFS Trust - $366.51; 2. DCFS Trust - $669.12; and 3. SAAB Leasing Company - $82.71. Motion carried unanimously.
4. The Animal Control Shelter construction contract is ready to be signed. The Animal Control Shelter Committee questioned the need and/or appointment of a Clerk of the Works to oversee the construction. The Board of Selectmen authorized the committee to enlist the services of a volunteer for the position of Clerk of the Works, as the eyes and ears for the committee and architect, consulting and bringing all aspects of the project to the committee for their action. The Selectmen will draft a job description for the committee to present to their potential candidate.
5. Before discussion, Thomas Herrmann moved, Robert Lessler seconded a motion to change the agenda item to read Discussion and possible action to lease certain portions of the Morehouse Road property for farming. Motion carried unanimously. An RFP was sent out soliciting proposals to lease a certain portion of the Morehouse Road property. One interested party submitted two proposals. After discussion, Thomas Herrmann moved, Robert Lessler seconded a motion to accept Proposal 2 from Sport Hill Farm LLC, for the 2010 growing season, for the use of a certain portion of the Morehouse Road property for farming subject to conditions provided by the Planning and Zoning Commission which would result from their adjudication of the application by the Town to modify the provision of a greenbelt easement for the purpose of leasing land for agricultural use, at their meeting to be held on Monday, March 22, 2010. Motion carried unanimously.
Easton Board of Selectmen Meeting Page 2 March 18, 2010
6. Thomas Herrmann moved, Scott Centrella seconded a motion to award the bid for the renovations of the bathroom facilities at EMS headquarters to Ciocci & Sons Construction Company in the amount of $23,942.00. Motion carried unanimously.
7. In March of 2006, the Conservation Commission deemed the Paine Barn beyond repair and recommended that it be dismantled and removed. RFPs were issued, and upon a recommendation by the Conservation Commission, removal was approved and awarded by the Board of Selectmen in April 2009. The party, who was awarded the bid, subsequently withdrew their offer and RFPs were once again solicited. One bidder met all terms and conditions stipulated by the Conservation Commission. Robert Lessler moved, Scott Centrella seconded a motion to award the removal of the Paine Barn to Mr. Baldwin of Canterbury, Connecticut as recommended by the Conservation Commission. Motion carried unanimously.
8. The Clean Energy Task Force requested the Board of Selectmen to approve a resolution requiring an energy review prior to any Town building projects. Thomas Herrmann moved, Scott Centrella seconded a motion to pass the following resolution: It is hereby resolved by the Board of Selectmen of the Town of Easton that all Town departments, committees, commissions, and boards shall review and consider incorporating clean energy and energy efficient products, solutions, and equipment when planning purchases and expenditures for capital projects on behalf of the Town. It is further resolved that for any expenditure exceeding $5,000.00, the head of the department or other Town body making that expenditure, shall prepare a statement for the Board of Selectmen prior to the expenditure approval, detailing the various ways in which clean energy/efficient energy solutions, technologies and products were reasonably considered, and if rejected, on what specific grounds. Motion carried unanimously.
9. The Board of Selectmen received an additional indication of interest from a citizen interested in serving on the 9-11 building committee. The Planning and Zoning Commission is meeting on March 22, 2010 to consider and take possible action on an amendment of a special use permit in order to authorize the construction of a 9-11 memorial within the green in front of the library building. Once action is taken by the Planning and Zoning Commission, the Board of Selectmen will form a 9-11 building committee and prepare a formal charge for that committee.
10. A question as to the proper method of appointing a Municipal Agent for the Elderly was brought to the Selectmen. After some discussion and reading of the relevant statute, the appointing authority is the First Selectman and thus, no action by the Board of Selectmen is required.
11. Thomas Herrmann moved, Scott Centrella seconded a motion to accept the resignation of Joan Kirk from the Advisory Board for the Easton Senior Center and the Cemetery Committee with thanks for her service. Motion carried unanimously.
Easton Board of Selectmen Page 3 March 18, 2010
12. Robert Lessler moved, Scott Centrella seconded a motion to reappoint Irving Snow as Measurer of Wood for a one-year term from 1-02-10 to 1-02-11. Motion carried unanimously.
Scott Centrella moved, Robert Lessler seconded a motion to appoint Seyed H. Aleali, M.D. to the Emergency Medical Services Commission for a five-year term from 1-02-10 to 1-02-15. Motion carried unanimously.
Scott Centrella moved, Robert Lessler seconded a motion to reappoint Lori Mezes to the Board of Assessment Appeals for a six-year term from 11-03-09 to 11-03-15. Motion carried unanimously.
Robert Lessler moved, Scott Centrella seconded a motion to reappoint Thomas Sheehan to the Board of Assessment Appeals for a six-year term from 11-07-07 to 11-06-13. Motion carried unanimously.
Thomas Herrmann moved, Robert Lessler seconded a motion to reappoint Anthony Colonnese to the Board of Fire Commissioners for a five-year term from 1-02-10 to 1-02-15. Motion carried unanimously.
Scott Centrella moved, Robert Lessler seconded a motion to reappoint Cecelia Campbell as a full member to the Commission for the Aging for a three-year term from 1-06-10 to 1-06-13. Motion carried unanimously.
Scott Centrella moved, Thomas Herrmann seconded a motion to appoint Janet Klein as a full member to the Commission for the Aging for a three-year term from 1-06-10 to 1-06-13. Motion carried unanimously.
Thomas Herrmann moved, Robert Lessler seconded a motion to appoint Phyllis Machledt as an alternate member to the Commission for the Aging for a three-year term from 1-06-10 to 1-06-13. Motion carried unanimously.
Robert Lessler moved, Scott Centrella seconded a motion to appoint Cleo Sonneborn to the Board of Ethics for a two-year term from 1-02-10 to 1-02-12. Motion carried unanimously.
Thomas Herrmann moved, Robert Lessler seconded a motion to reappoint Darrin Silhavy as an alternate member of the Planning and Zoning Commission for a three-year term from 1-04-10 to 1-04-13. Motion carried unanimously.
Easton Board of Selectmen Meeting Page 4 March 18, 2010
Robert Lessler moved, Scott Centrella seconded a motion to appoint Robert DeVellis as an alternate member of the Planning and Zoning Commission for an un-expired three-year term from 1-02-08 to 1-02-11. Motion carried unanimously.
Thomas Herrmann moved, Robert Lessler seconded a motion to appoint Terri Kelso to the Advisory Board for the Easton Senior Center for a three-year term from 1-04-10 to 1-04-13. Motion carried unanimously.
Thomas Herrmann moved, Scott Centrella seconded a motion to appoint Eric Lawton to the Advisory Board for the Easton Senior Center to fill an un-expired term of three-years from 1-02-08 to 1-02-11. Motion carried unanimously.
Thomas Herrmann moved, Scott Centrella seconded a motion to reappoint Robert Ehlers to the Land Preservation and Acquisition Authority for a two-year term from 1-02-09 to 1-02-11. Motion carried unanimously.
Robert Lessler moved, Scott Centrella seconded a motion to reappoint Caroyln Colangelo to the Land Preservation and Acquisition Authority for a two year term from 1-04-10 to 1-04-12. Motion carried unanimously.
Appointments and/or reappointments to the Parks and Recreation Commission were tabled until the next Board of Selectmen Meeting on April 1, 2010.
13. A member of the Tax Analysis Task Force, Paul Lindoerfer, updated the Board with budget figures and spending data of three towns comparable to Easton. Further analysis will be done for presentation to the Board of Finance.
Thomas Herrmann moved, Scott Centrella seconded a motion to add to the agenda 13a. Discussion and possible action on an authorizing resolution for Elderly and Disabled Demand Responsive Transportation. Motion carried unanimously and the item was added.
13a. Thomas Herrmann moved, Scott Centrella seconded a motion to approve an authorizing resolution for Elderly and Disabled Demand Responsive Transportation. Motion carried unanimously. A copy of the resolution is attached and made part of these minutes.
Thomas Herrmann moved, Scott Centrella seconded a motion to add to the agenda 13b.
Discuss and take possible action on a request to lease three classrooms at 660 Morehouse Road by The Speech Academy. Motion carried unanimously and the item was added.
Easton Board of Selectmen Minutes Page 5 March 18, 2010
13b. The Speech Academy sent a Letter of Intent to the Board of Selectmen requesting to lease three classrooms at the former SSES, 660 Morehouse Road for a period of one year beginning May 1, 2010. After some discussion, Thomas Herrmann moved, Scott Centrella seconded a motion to make an 8-24 referral to the Planning and Zoning Commission for the purpose of leasing three classrooms in the northeast corner of the former Samuel Staples Elementary School to The Speech Academy. Motion carried unanimously.
14. Robert Lessler moved to adjourn the meeting. Scott Centrella seconded the motion and the meeting adjourned at 9:20 p.m.
3M~03-18-10
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